Spanish Payroll Specialist – Hybrid – Barcelona, Spain

Payroll Specialist is responsible of the entire payroll cycle. Must guarantee the total compliance with local regulation in labor, social security, and tax matters. Strongly oriented to high quality in data and results. To have an accurate communication with clients and with internal operations team should be performed according to the internal procedures.
Daily duties and main responsibilities will include:
  • Manage all payroll activities in line with the monthly payroll calendar and submitting the payroll figures on monthly basis. Ensure the payrolls comply with the Spanish legislation and statutory requirements
Activities involved:
  • Collaborate with the Operation team in the validation of payroll inputs to ensure that sufficient information is provided by the client
  • Ability to reconcile pre-processing reports to ensure accuracy of information prior to processing payroll
  • Validate the data inputs and ensure are in line with Spanish legislation
  • Research discrepancies of payroll information and / or documentation to ensure accuracy and adherence to procedures prior to processing. Validation of the payroll outputs
  • Maintain payroll information, files, and records to provide up to date reference and audit trail for compliance
  • Analyze payroll related information to ensure accurate distribution of funds and payroll
  • Support any parallel runs if testing if needed on a new requirement
  • Prepare the monthly payroll reports and upload them to CP platform
  • Manage communication to Social Security (registration, terminations, amendments notifications, sick leaves, and maternity/paternity leaves) SILTRA, CONTRAT@, CERTIFIC@, DELTA SYSTEM
  • Manage the monthly Social Security contributions resolve any possible issue that compromise monthly payment to social security
  • Manage tax activities (monthly/quarterly withholding taxes) and submission of the tax models to the AEAT (models 111, 216, 190, 296 and 345)
  • Collaborate with Implementation team to ensure that the hangover of new payrolls is transferred to In-House team successfully
  • Collaborate with Operation team in the validation of payroll requirements to ensure that sufficient information is provided by the client to enable set-up and configuration are completed successfully
Attributes and Experience Required: 
  • English and Spanish speaking is essential. English level: B2
  • Expert level of knowledge of local legal requirements, statutory forms, and reporting
  • Minimum of 3 years’ experience in payroll processing
  • Knowledge of Wolters Kluwer A3 software would be advantageous
  • International payroll experience would be beneficial
  • Strong communication and collaboration skills
  • Business software experience required: MS Excel, MS Word, Email Apps, Google Apps
  • Team player with ability to share information and interact positively with others
  • Assertive action and decision-making skills and forward thinking, able to plan and organize own workload
Package and Benefits:
  • Competitive annual salary
  • 24 days annual leave, plus bank holidays
  • Earned Wage Access (via CloudPay Now app)
  • Birthday leave
  • Flexible remote working
  • Life assurance
  • Private medical insurance
  • Personal and professional development opportunities
  • Friendly working environment

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