At CloudPay, we’re always looking at ways to provide value to our customers. Payroll is complex, and global payroll? Even more so. But that’s where we thrive: by making something that’s traditionally difficult into a seamless, efficient, and intelligent process.

One of the most exciting recent developments in this space has been our integration with Workday’s Additional Payroll Data (APD) feature. This is a game-changer in how payroll teams handle country-specific payroll data, eliminating the need for outdated, manual processes and replacing them with real-time API-driven automation. Let’s break it down.

The Challenge: Local payroll complexity

Processing payroll globally means dealing with different sets of payroll data for each country. Each jurisdiction has unique tax structures, compliance requirements, and statutory deductions that payroll teams must account for. Historically, companies have captured this data manually. Think Excel templates, emails, and a lot of back-and-forth between teams.

The problem? Manual data collection is slow, error-prone, and inefficient. If a payroll team doesn’t get the right data in the right format, they risk compliance issues, payroll errors, and frustrated employees. That’s not a great experience for anyone.

The Solution: Workday APD + CloudPay’s real-time integration

This is where CloudPay’s integration with Workday’s Additional Payroll Data (APD) feature comes in. APD is a new Workday capability that enables organizations to manage country-specific payroll fields directly within the Workday system. CloudPay is among the first to fully support this feature, and we’ve built an integration that makes payroll processing faster, more accurate, and far more efficient.

Here’s how it works:

• Local payroll data at your fingertips: CloudPay now dictates what local payroll data fields are needed for each country and exposes them within Workday. Instead of teams having to figure out what data is required, CloudPay ensures the right fields appear in the right place at the right time.
  
• Flexibility in data ownership/maintenance: Now that these local payroll data fields are centralized in Workday, businesses can easily dictate whether the payroll team or the employee themselves can maintain this information. It can even be built into the employee new hire business process, eliminating the need for the payroll team to aggregate and enter this data themselves.
  
• Real-time API-driven data flow: Rather than relying on Excel files or manual uploads, payroll data moves instantly from Workday into CloudPay. The moment an update is made in Workday, it’s reflected in CloudPay. There’s no delays, no double-entry, no human error.
  
• Compliance made easy: Every country has its own unique payroll data requirements, and CloudPay ensures that every necessary data point is captured and validated before payroll processing begins.
  
  
  

Intelligent analytics and benchmarking

Of course, great payroll processing isn’t just about getting data in. It’s also about tracking performance, spotting inefficiencies, and continuously improving. That’s why CloudPay provides powerful analytics as part of our solution.

• Error tracking & validation metrics: We automatically flag issues like missing bank details or employee records that don’t exist, ensuring payroll teams can address errors before they become problems.
  
• First-time approval rate: One of the most important metrics we track is how often payroll gets approved on the first submission, without needing to be rejected and revised. This is a vital measure of payroll accuracy, and it gives our customers full transparency into their payroll efficiency.
  
• Benchmarking against the market: This is where CloudPay really sets itself apart. Because we operate as a single, unified platform (not a fragmented solution with different systems for different regions) we can benchmark payroll performance across industries, countries, and organizations. Our customers can see how their payroll accuracy and efficiency compare to the global average and take action to improve where needed.
  
  
  

Why this matters

Payroll is one of the most critical business functions, yet many companies still struggle with inefficiencies, errors, and outdated processes. By integrating CloudPay with Workday APD, we’re eliminating these pain points and replacing them with a smarter, more automated approach.

This isn’t just about making payroll easier. It’s about giving businesses the tools they need to be more agile, more compliant, and more efficient. When payroll teams spend less time chasing down missing data and fixing errors, they can focus on what really matters: supporting their employees and driving business success.

What’s next?

This is just the beginning. As we continue to innovate and refine our platform, our goal remains the same: to provide best-in-class payroll solutions that help businesses operate with confidence. If you’re a Workday user and you’re looking to streamline your payroll processes, now is the time to explore how CloudPay’s integration can transform the way you work.