Your HR teams and employees enter the relevant data (bank details, addresses, payroll information such as bonus and benefit details, etc) directly into your HR system.

This people and payroll HR data is then transferred to CloudPay, and the data is checked for anomalies such as missing bank details, etc. We then flag any errors or gaps back to you so they can be rectified in your system, and the corrected data transferred back to us the following day. 
 
We typically transfer this data on a daily basis, although if you have lots of changes to make – perhaps in a retail organization with higher staff turnover – you can choose to configure your data transfers more than once a day. 
 
While most payroll providers can only provide a single monthly data transfer – almost always resulting in nasty surprises and last-minute panics to fix outstanding issues – our daily transfer approach results in far more certainty, less stress, and more time back in your team’s calendars!

At an agreed date, the payroll is locked and CloudPay completes a final automatic validation to make sure that any discrepancies raised have been resolved.

CloudPay then processes the payroll – we take care of everything, so you can rest assured that your payroll processing and compliance checks are being carried out by seasoned experts – and all the results are stored in our single platform.

Post-processing checks are then carried out – these are automatic and based on your specific requirements.  
 
For example, we can check whether the amount being paid is over a threshold you have set – protecting against incorrect salary payment entries where an extra zero might be included – as well as how much the value has altered since your previous payroll run to identify any potential issues.  
 
Once the automatic validation is complete, the results are checked by our in-house payroll specialists – twice. Your payroll will always have a four-eye check, as well as the automatic verifications. Our payroll teams are highly trained, and these extra checks deliver real value in terms of reliability – and your peace of mind.

We then push the payroll results to you for checking and approval; depending on your audit requirements, you can have up to two levels of approval.  

Once you have approved the results, we complete post-processing to produce all your statutory tax documents, bank files and general ledger files – this helps to ensure consistency and manage compliance, saving you time and unnecessary stress!

We then make your payments, on the agreed pay date, to all your global employees through our Payments solution – ensuring that your people are paid on time, every time.

CloudPay automatically makes payslips and tax documents available for your employees to access through your HR system. If an employee notices that any details are incorrect – for example, their details don’t include their latest address – they can update their HR system record so that it is correctly picked up for the next run. 
 
We also push the general ledger files through to your finance system.